Guide to Using a Franking Machine
If your business has purchased a franking machine, you should know how to use it properly. In your thoughts you simply need to put your mail into the machine and you will have your franked mail. Be informed that The Royal Mail is very strict in the use of franking machines and you should know and apply the standards for using it. If you are going to use a franking machine for your business, learn from the basics below.
First of all, it is important to have a Mail Franking License. To get the license, you must first familiarize yourself and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 It is important that you follow the rules in preparing the mail. The license is then provided by the franking machine suppliers.
Setting the machine is the next step after getting your license. Every time you need to use your franking machine, you need to do a test print first. Then set the machine to. ?0.00 This will ensure that you machine has enough ink. You can experience delays or surcharges if your mail has many illegible marks. You can claim back mistakes in franked printing, but there is a 15% charge, so be sure to get it right.
The next thing you need to do after your machine is set up is to set the correct price, time and date before you start printing. Always double check your settings. Although there are machines that automatically changes the date and time, it does not hurt to be careful and to make sure that the machine is correctly sunchornized.
Envelopes or packets that have different shapes, sizes, and colors can make use of labels so that it has a clear and legible mark. If your marks are illegible, it can give you problems. These labels can be bought from franking machine suppliers or online stores. Since there is a great variety in prices, it is good to shop around for your franking machine labels and ink compare prices of different suppliers and choose the most affordable one.
A return address should be included in your envelope. The latest specifications on return addresses should be followed so ask your franking supplier about it. If your return address is incorrect, then you mail can be delayed or returned to you.
Using red ink for franking marks is the standard and for those using cleanmail products, the ink should be blue. Marks must be clear, complete and printed on the top right-hand corner of your mail.
Having a franking machine can save you on postage fees. Franking has many different types so choose one that your business needs. Choosing the ideal franking machine for your business is easy if you go to the website showing the different types of franking machines you can buy.